Advantages and Disadvantages of Using a Multi-Functional Printer
August 1, 2018
Brown Mark (73 articles)

Advantages and Disadvantages of Using a Multi-Functional Printer

A multi functional printer (MFP) is one of the latest and most advanced types of printer. It is commonly used in different offices and businesses these days due to its multi-functionality. You can use the machine as a copier, printer, scanner and fax machine. It, therefore, eliminates the need to have four separate devices for every function. It also saves time for users who need to perform several tasks at the same time. However, if you are planning to purchase a multifunctional printer for your office or business, you need to consider both advantages and disadvantages of using it and weigh your options to ensure that you can maximize the use of the machine.


Cost Efficient

For a lot of companies and businesses, especially larger ones, the need to have computers is dire. For most, they purchase scanners, fax machines, copiers, and printers separately and thus costing them much money. With MFP, they need to buy just one device instead of four; therefore cost is reduced, and the expenses are not much.

Space Saving

Another considerable advantage of using MFP is the space it needs. Having different machines for every function means an area for each of them. By using MFP, you don’t need much space while taking advantage of all its features. This type of machine is ideal when space is limited, and you need all four services for everyday use.

Usage Flexibility

MFP is known to operate faster than other types of printers such as laser ones. It means, more documents can be produced or sent as compared to when using other printers. Furthermore, many MFP’s can multitask, it can print, scan, send and copy documents at the same time; therefore, you do not have to perform repetitive tasks. It does not just save time, but it also makes office work easy.


Expensive Operating Cost

Due to the printers’ multi-functionality, the amount of power required to function is much. Therefore, it may result in too costly electricity charges. Furthermore, it can consume more ink than ordinary printers due to the different tasks it can perform all at once. Additionally, since it has many functions and it is complicated, repairs and maintenance for MFP cost more than ordinary printers.

Black and White Printing

One of the significant disadvantages of using MFP is the output. The printer, copier, and scanner make use of the same ink source, making it difficult to use colored inks. Therefore, most MFP’s make use of black ink only. It is rare to find one that makes use of colored ink, and if you see one, it is costly. Therefore, we recommend this type of printer when you need documents in black. However, if most of your records need to use colored ink, a different model might be suitable for you.

Maintenance Issues

When the machine breaks down, or it encounters any problem, everything is affected. Even if it’s just the printer function that has a defect, chances are, you cannot use the rest of the features. You need to wait for maintenance to fix the machine before you can do anything. It can cause a lot of problems for businesses requiring a lot of printing, copying or faxing.

Brown Mark

Brown Mark