Plan for your Data Security well in Advance
April 30, 2018
Brown Mark (73 articles)

Plan for your Data Security well in Advance

 Databases are important to any organization. These particular systems hold important information pertaining to customers, employees, finances of the company and more. Though these systems have the capacity to hold a host of venerable information, some organizations do not protect these systems.

They even sometimes give untrained individuals charge over such systems. Databases that go unprotected and operated by untrained individuals can cause your information to get hacked. A hacked database can place a burden on your business and result in your losing money. Before you allow this to occur plan for your data security well in advance.

You can even take use of Payment Card Industry Data Security Standard (PCI DSS) for saving your business from cyber security attacks and save your data from getting hacked.

Step 1: Recognize your assets

The initial step is to distinguish your data resources. Such resources can include phones, computers, fax machines, removable drives, and other items that can be used to record, store, or retrieve information. A guideline to determine if an item is a resource is to decide if that particular item contains customer or business restrictive information, at that point it should be viewed as a data resource.

When you have distinguished your data resources, at that point you should categorize and inventory your information assets. This system can be as straightforward as using the serial number and recording the asset information into a spreadsheet or you can choose a labelling system that involves a barcode.

When you have distinguished your data resources, you have to group them in a level of significance. Keep your grouping framework straightforward with high, medium, and low. Resources that contain customer data or exclusive organization data would clearly have the most elevated amount of significance while resources that contain organization promoting data may be given a lower level category.

Finally, you should create a risk evaluation for each data resource and decide the dangers you will acknowledge. You initially need to decide the danger, helplessness, and effect on every individual resource or class of advantage. The danger to the resource would list the diverse reasons/strategies for how the advantage could fizzle. The weakness is the circumstance that could prompt this disappointment.

Step 2 – Security and Access Controls

Require all workers to utilize a secret key validation code or password to get into their PCs, the corporate system, and email.

Utilize solid passwords that include a minimum number of characters and mix characters.

Create levels of access for employees. Employees with more duties and responsibilities should be able to receive more access to company data.

When you have your security controls set up, it is important to periodically review who has access to your systems. This is necessary in the event that an employee is fired or quits. In order to make sure that he or she no longer has access to your company’s systems and data create a review schedule.

During your scheduled review, you take the time to access who is still employed by your company and who is not. Individuals that are no longer employees have their access to the company data and systems revoked immediately.

Step 3 – Personal Computer Controls

Encryption is presumably one of the least expensive and most secure strides a private company can take. Encode your corporate server, work PCs, portable PCs, and so forth, so that in the event that they are hacked or stolen, the information will be protected and not able to be accessed by intruders.

Ensure you have malware and virus protection installed and updated on each of your computers. Make sure to do your research to determine what software is the best fit for your PCs.

Make certain that you have your system or PCs behind a firewall, and update it each time an update become available. Also, take the time to examine your firewall to make sure it is not susceptible to attack.

Step 4 – Protect your paper documents

The initial step to securing your paper records is to group them. Keep your grouping framework straightforward. It is recommended that you categorized your paperwork in groups of four or less.

All sensitive documents should be disposed of properly with the help of a shredder.

If you choose to utilize file cabinets in your organization, make sure that cabinets with sensitive documents are locked at all times. Keep the keys to these cabinets in secure locations with limited access.

Step 5 – General Security Measures

Take the time to run background reports on your current and potential employees. Such reports could include criminal and credit. Also, take the time to check the references of potential employees. This is important in the event that the employees will be handling sensitive data and documents.

In the event that you have a consistent stream of guests to your office, consider a guest policy. There are a few choices for a guest policy; one would be to limit the access of visitors if they are not accompanied by a staff member. This will help to make sure that visitors do not wander off into offices and obtain sensitive information.

Brown Mark

Brown Mark